How SAP Business One Helped Transform VVB Engineering

Company Overview

VVB empowers the creators of tomorrow’s infrastructure by working collaboratively with end-users and Tier 1 contractors in sectors such as Rail, Highways, Power, and Tunnels. They specialize in designing, delivering, and maintaining high-quality projects with a focus on sustainable Mechanical, Electrical, Fire, and Telecommunication engineering solutions.

VVB’s project approach prioritizes the best interests of clients, employees, and the environment. Their ethical principles ensure:

• Customer-Centric Self-Delivery: Leveraging a unique combination of Tier 1 industry expertise and Tier 2 flexibility to deliver projects.
• Values-Driven Partnerships: Committing to ethical decision-making at every stage of a project.
• Sustainable Design: Actively incorporating sustainability into the design phase to ensure long-term project success.

Challenges

The biggest challenge faced by VVB Group was losing visibility over their growing portfolio of projects as they expanded and took on new orders. This lack of project visibility and management of various stages led to challenges in scaling the business effectively.

Solution

VVB Engineering Ltd. selected SAP Business One to address its needs, focusing on the following areas:

• Master Data Management: Improving business operations by ensuring that key business information is accurate, consistent, and readily accessible across the organization.
• Inventory Management: Real-time inventory tracking and automation of stock management.
• Project Management: Streamlined projects, sub-projects and tracking of expenses against projects
• Financial Management: Centralized financial operations, including accounts receivable and payable, general ledger, and budgeting.
• Procurement Process: Managing purchasing activities, control costs, and ensure timely delivery of materials and services.
• Sales & Delivery: Better management of customer orders and integrated shipment process.
• SAP Concur: Concur is a cloud-based solution designed to help businesses efficiently manage their expense, travel, and invoice processes. By integrating Concur with SAP Business One (SAP B1), the business processes are streamlined, reducing manual, repetitive tasks, and improving overall efficiency. This integration ensures a seamless flow of data between the two systems, enhancing visibility, accuracy, and control over financial management.
• B1 Usability Package: It provides a set of customization tools that allow users to tailor SAP Business One to their specific business needs without requiring custom development.
• Asite: This platform serves as a system where purchase orders are captured and managed against vendors. By integrating with SAP Business One (SAP B1), the platform streamlines the purchasing process for VVB, significantly reducing the need for repetitive tasks. This integration helps improve efficiency, accuracy, and visibility in managing vendor transactions and procurement activities.

Implementation

SAP Business One was implemented in a phased approach over 12 months.

• Master Data Management
• Financials
• Sales & Shipment
• Procurement
• Inventory Management
• SAP Concur Integration
• SAP B1 Mobile App.
• MTD
• Asite Integration
• Reporting.

Results

• Improved Efficiency: VVB has reduced manual processes, leading to fewer errors and faster order fulfilment.
• Better Inventory Control: Real-time visibility into stock levels reduced stock outs.
• Enhanced Financial Reporting: Month-end closing time was reduced by 40%, and financial reporting was more accurate.
• Scalability: The company now has a system that can scale with growth, supporting new products and market expansions.

Conclusion

SAP Business One enabled VVB Engineering to integrate its core business processes, providing better control, visibility, and efficiency across departments. The company was able to streamline operations, reduce costs, and improve decision-making.