Case Study · SAP Business One
Global Fragrance.
Unified Operations.
How Shaneel Group transformed a fragmented, multi-entity legacy landscape into a single, integrated ERP platform — and cut month-end closing time by 40%.
40%
Reduction in month-end closing time
12 Mo
Full phased deployment
5+
Group companies on one platform
— Company Overview
A Globally Recognized Fragrance Group
Founded in 1986 by the Mehta family and headquartered near London, Shaneel Group is a globally recognized organization specializing in the supply and distribution of branded fine fragrances. Over nearly four decades, the group has built a strong reputation through competitive pricing, reliable supply chains, and long-standing relationships with retailers and manufacturers worldwide.
Operations span Europe, Asia Pacific, North and South America, the Middle East, and India — supported by offices in the United States, Germany, Dubai, and Australia.
🇬🇧 United Kingdom
Global Headquarters
🇺🇸 United States
Americas Office
🇩🇪 Germany
European Hub
🇦🇪 Dubai
Middle East & India
🇦🇺 Australia
Asia Pacific Office
🌐 Global
North & South America, Asia Pacific
— The Challenge
Legacy Systems, Global Complexity
📊
Limited Sales Visibility
No consolidated view of brand and sub-brand performance across regions, making it difficult to analyze product demand and market trends.
🏭
Fragmented Multi-Entity Systems
Multiple group companies operating on separate platforms created reporting inefficiencies and blocked consolidated financial insight.
📦
Inventory Blind Spots
No real-time stock visibility across warehouses. Manual reconciliation caused discrepancies and delays in inventory records.
💼
Slow Financial Closing
Manual coordination across group companies led to lengthy closing cycles and significant year-end reporting effort.
🔗
Disconnected E-Commerce
Manual coordination between e-commerce and fulfilment entities was error-prone and time-consuming, with no automated intercompany workflow.
🏗️
External Manufacturing Opacity
Insufficient visibility into stock and production status at contract manufacturers made WIP tracking and supply chain coordination difficult.
— The Solution
SAP Business One HANA — End-to-End
Shaneel Enterprises selected SAP Business One as its central ERP platform, deployed in a phased 12-month programme. Every key business process was brought onto a single, integrated system.
Master Data Management
Unified, accurate, and accessible business data across all departments and entities.
Inventory Management
Real-time stock tracking with automated processes to improve accuracy and reduce manual effort.
Financial Management
Centralized AR, AP, general ledger, budgeting, reporting — including UK MTD compliance.
External Manufacturing
Virtual warehouses in SAP B1 for real-time visibility into third-party production sites and WIP stock.
E-Commerce & Intercompany Automation
Automated order flow from e-commerce to fulfilment entity — PO to invoice with no manual touch.
Barcode Picking Portal
Web-based warehouse scanning tool that eliminated manual entry and accelerated order fulfilment.
P2P Portal with OCR
Procure-to-Pay portal with automated invoice generation, three-way matching, and multi-channel input.
NET-EDI Integration
Automated electronic data exchange with trading partners — eliminating manual order entry and errors.
MONDIAL Financial Reporting
Real-time consolidated reporting with drill-down and independent finance-team consolidation.
FASTBANK Integration
Automated bank imports, intelligent categorization, and rule-based reconciliation for accurate financials.
— The Results
Measurable Impact Across the Business
40%
Faster Month-End Close
Month-end closing time reduced by 40%, enabling faster and more accurate financial reporting across all group companies.
↑↑
Improved Operational Efficiency
Automation of key processes significantly reduced manual tasks, resulting in fewer errors and faster order processing.
360°
Real-Time Inventory Visibility
Full stock visibility across all warehouses including third-party manufacturing sites, reducing stock shortages and reconciliation effort.
∞
Scalable Foundation
A scalable ERP platform supports future business growth, new product lines, and expansion into new global markets with confidence.
— Implementation
Phased Rollout Over 12 Months
Phase 1 — Master Data & Financials
Foundation layer: master data management, general ledger, accounts payable, accounts receivable, budgeting.
Phase 2 — Sales, Procurement & Inventory
Sales & shipment workflows, procurement management, and full inventory management modules deployed.
Phase 3 — E-Commerce & Intercompany Automation
Automated integration between the e-commerce platform and the fulfilment entity, including full document-flow automation.
Phase 4 — P2P Portal & WMS
Procure-to-Pay portal with OCR and Warehouse Management System went live, transforming warehouse and procurement operations.
Phase 5 — Integrations & Reporting
NET-EDI, FastBank, and MONDIAL deployed — completing the ecosystem with automated data exchange, bank reconciliation, and consolidated reporting.
Phase 6 — MTD & Mobile
UK Making Tax Digital compliance configured. SAP B1 Mobile App enabled for on-the-go access.
— Conclusion
One Platform. Total Clarity.
By implementing SAP Business One HANA, Shaneel Group successfully centralized operations across multiple companies, brands, and sales channels onto a single integrated ERP platform — gaining real-time visibility into sales, inventory, and financial performance.
The integration of EDI automation, OCR-based invoice processing, automated bank reconciliation, and advanced financial consolidation tools has significantly reduced manual data entry, improved accuracy, and enhanced reporting capabilities.
Shaneel Group now benefits from improved decision-making, increased operational efficiency, and a strong technology foundation to support its continued global expansion.
Key Outcomes
- ◆ Single ERP across all group companies and brands
- ◆ 40% reduction in month-end financial closing time
- ◆ Real-time inventory visibility at internal and external sites
- ◆ Fully automated e-commerce intercompany order processing
- ◆ OCR-powered three-way invoice matching
- ◆ Automated bank reconciliation via FastBank
- ◆ Consolidated multi-entity reporting via MONDIAL
- ◆ UK Making Tax Digital (MTD) compliance achieved
© 2025 Shaneel Group · SAP Business One Implementation Case Study