Case Study · SAP Business One

Global Fragrance.
Unified Operations.

How Shaneel Group transformed a fragmented, multi-entity legacy landscape into a single, integrated ERP platform — and cut month-end closing time by 40%.
See the Results

40%

Reduction in month-end closing time

12 Mo

Full phased deployment

5+

Group companies on one platform

Company Overview

A Globally Recognized Fragrance Group

Founded in 1986 by the Mehta family and headquartered near London, Shaneel Group is a globally recognized organization specializing in the supply and distribution of branded fine fragrances. Over nearly four decades, the group has built a strong reputation through competitive pricing, reliable supply chains, and long-standing relationships with retailers and manufacturers worldwide.
Operations span Europe, Asia Pacific, North and South America, the Middle East, and India — supported by offices in the United States, Germany, Dubai, and Australia.
Shaneel Enterprises
Mayfair Perfumes
Designer Parfums
Worth Paris
Perfume Shopping

Global Offices

United Kingdom

Global Headquarters

United States

Americas Office

Germany

European Hub

Dubai

Middle East & India

Australia

Asia Pacific Office

Global

North & South America, Asia Pacific

The Challenge

Legacy Systems, Global Complexity

Limited Sales Visibility

No consolidated view of brand and sub-brand performance across regions, making it difficult to analyze product demand and market trends.

Fragmented Multi-Entity Systems

Multiple group companies operating on separate platforms created reporting inefficiencies and blocked consolidated financial insight.

Inventory Blind Spots

No real-time stock visibility across warehouses. Manual reconciliation caused discrepancies and delays in inventory records.

Slow Financial Closing

Manual coordination across group companies led to lengthy closing cycles and significant year-end reporting effort.

Disconnected E-Commerce

Manual coordination between e-commerce and fulfilment entities was error-prone and time-consuming, with no automated intercompany workflow.

External Manufacturing Opacity

Insufficient visibility into stock and production status at contract manufacturers made WIP tracking and supply chain coordination difficult.

The Solution

SAP Business One HANA — End-to-End

Shaneel Enterprises selected SAP Business One as its central ERP platform, deployed in a phased 12-month programme. Every key business process was brought onto a single, integrated system.

Master Data Management

Unified, accurate, and accessible business data across all departments and entities.

Inventory Management

Real-time stock tracking with automated processes to improve accuracy and reduce manual effort.

Financial Management

Centralized AR, AP, general ledger, budgeting, reporting — including UK MTD compliance.

External Manufacturing

Virtual warehouses in SAP B1 for real-time visibility into third-party production sites and WIP stock.

E-Commerce & Intercompany Automation

Automated order flow from e-commerce to fulfilment entity — PO to invoice with no manual touch.

Barcode Picking Portal

Web-based warehouse scanning tool that eliminated manual entry and accelerated order fulfilment.

P2P Portal with OCR

Procure-to-Pay portal with automated invoice generation, three-way matching, and multi-channel input.

NET-EDI Integration

Automated electronic data exchange with trading partners — eliminating manual order entry and errors.

MONDIAL Financial Reporting

Real-time consolidated reporting with drill-down and independent finance-team consolidation.

The Results

Measurable Impact Across the Business

Faster Month-End Close

Month-end closing time reduced by 40%, enabling faster and more accurate financial reporting across all group companies.

Improved Operational Efficiency

Automation of key processes significantly reduced manual tasks, resulting in fewer errors and faster order processing.

Real-Time Inventory Visibility

Full stock visibility across all warehouses including third-party manufacturing sites, reducing stock shortages and reconciliation effort.

Scalable Foundation

A scalable ERP platform supports future business growth, new product lines, and expansion into new global markets with confidence.

Implementation

Phased Rollout Over 12 Months

PHASE – 1

Master Data & Financials

Foundation layer: master data management, general ledger, accounts payable, accounts receivable, budgeting.
PHASE – 2

Sales, Procurement & Inventory

Sales & shipment workflows, procurement management, and full inventory management modules deployed.
Phase – 3

E-Commerce & Intercompany Automation

Automated integration between the e-commerce platform and the fulfilment entity, including full document-flow automation.
PHASE – 4

P2P Portal & WMS

Procure-to-Pay portal with OCR and Warehouse Management System went live, transforming warehouse and procurement operations.
PHASE – 5

Integrations & Reporting

NET-EDI, FastBank, and MONDIAL deployed — completing the ecosystem with automated data exchange, bank reconciliation, and consolidated reporting.
PHASE – 6

MTD & Mobile

UK Making Tax Digital compliance configured. SAP B1 Mobile App enabled for on-the-go access.

Conclusion

One Platform. Total Clarity.

By implementing SAP Business One HANA, Shaneel Group successfully centralized operations across multiple companies, brands, and sales channels onto a single integrated ERP platform — gaining real-time visibility into sales, inventory, and financial performance.
The integration of EDI automation, OCR-based invoice processing, automated bank reconciliation, and advanced financial consolidation tools has significantly reduced manual data entry, improved accuracy, and enhanced reporting capabilities.
The integration of EDI automation, OCR-based invoice processing, automated bank reconciliation, and advanced financial consolidation tools has significantly reduced manual data entry, improved accuracy, and enhanced reporting capabilities.
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Key Outcomes

Single ERP across all group companies and brands

40% reduction in month-end financial closing time

Real-time inventory visibility at internal and external sites

Fully automated e-commerce intercompany order processing

OCR-powered three-way invoice matching

Automated bank reconciliation via FastBank

Consolidated multi-entity reporting via MONDIAL

UK Making Tax Digital (MTD) compliance achieved